European Union (EU) legislation requires that certain information must be stated on the invoice your business sends to its customers. We have drawn up a checklist to help you to quickly check whether your business's invoices comply with the requirements.
Your business's invoice must always state
- Name and address of your business and, where applicable, the telephone number, website and e-mail address (creditor)
- Name and address of the customer (debtor)
- Invoice number and date
- Delivery date, if different from the invoice date
- Quantity and nature of goods delivered
- Amount to be paid
- VAT base amount, VAT rate and VAT amount
- Currency (ISO code)
- IBAN number, for international invoices where the account number is given.
Additional requirements specific to individual industries may also apply.
More useful information on the invoice
If you want to streamline your business's debt collection procedure and cash flow management, it may be useful to include the following information on the invoice. You should check with your legal advisors when including this information.
- Payment terms
- Payment due date
- Reminder fees
- Late payment interest charge.
If you do choose to add information about payment terms and reminder fees, it is important to follow the procedure outlined and collect the stated charges in the event of late payment or a failure to pay.