EU legislation requires that certain information must be stated on the invoice your company sends to its customers. We have drawn up a checklist to help you quickly check whether your company's invoices comply with the requirements.
Your company's invoice must always state the following:
- Name and address of your company and, where applicable, the telephone number, website and e-mail address (creditor)
- Name and address of the customer (debtor)
- Invoice number and date
- Delivery date, if different from the invoice date
- Quantity and nature of goods delivered
- Amount to be paid
- VAT base amount, VAT rate and VAT amount
- Currency (ISO code)
- IBAN number, for international invoices where the account number is given.
Additional requirements specific to individual industries may also apply.
More useful information on the invoice
If you want to streamline your company's debt collection procedure and liquidity management, it may be useful to include the following information on the invoice, though this is not a legal requirement.
- Payment terms
- Payment due date
- Reminder fees
- Late payment interest charge.
If you do choose to add information about payment terms and reminder fees, it is important to follow the procedure outlined and collect the stated charges in the event of late payment or a failure to pay.